Administration

OFFICE ADMINISTRATOR (TEMPORARY CONTRACT)

Main role: Office Administrator is the face of the company and is the first person who greets our employees, partners and guests.

 Main duties:

  • Manage e-mails, phone calls, and postal correspondence;
  • Set up and maintain paper and electronic filing systems for records, correspondence and other materials;
  • Coordinate, register, maintain and systemize company’s agreements with suppliers and other partners (including electronic system);
  • Greet visitors and callers, direct them to the appropriate persons according to their needs, and communicate verbally and in writing to provide information;
  • Schedule and confirm appointments for clients, customers or supervisors, organize and coordinate meetings, conferences and other arrangements;
  • Track stocks of office supplies and place orders when necessary;
  • Control the company’s employees’ ID and proxy cards issue / timely exchange / cancelation processes in appropriate electronic programs.

Requirements:

  • Relevant education (Office management, Human Resources, etc.) or last year student; 
  • Strong communication and adaptation skills;
  • Caring and service-oriented attitude toward employees and clients;
  • Ability to follow confidentiality;
  • Problem-solving skills to come up with solutions for service-related issues affecting internal and external clients; 
  • Proficient with MS Office programs;
  • Excellent English, Latvian and Russian language skills (both written and spoken);
  • Preciseness and willingness to take responsibility;
  • Time organization skills and ability to set priorities

We offer:

  • Opportunity to work with aviation experts;
  • Advantage of working in developing international company with friendly, modern and comfortable work atmosphere;
  • Attractive salary and compensation package (advanced health insurance, partly-subsidized lunch, etc.);
  • Aviation industry related benefits.
  • Monthly salary of EUR 1100 gross.
  • Please send your application via email to cv@smartlynx.aero with note “Office Administrator” by 16-AUG-2019.